OSITION PURPOSE
- To assist and update the supplier database for efficient retrieval and referral.
- To assist on cost benchmarking for packages and tours.
- To assist and support partners with Health & Safety checks for Hotels and product partners to ensure H&S compliance.
- To assist with scheduling business trips.
- To assist with additional ad hoc administrative tasks.
- To facilitate occasional product research tasks and supplementary administration tasks.
- To help in the regeneration of our internal system and provide image, copy and rates updates.
Job Specifications
Accountabilities |
Key Performance Indicators |
Supplier contract upload & database management |
- Uploading correct & adequate suppliers’ information (contract soft copies/ promotions/ database) to SharePoint in a timely manner
- Collecting and organizing supplier information under the template and contracting senior’s guidelines
- Complete Hotel and product briefs uploading to internal systems.
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Supplier contracts/ tariff collecting & Price benchmarking |
- Assisting to collect contracts/ tariffs and benchmarking the price and T&Cs as per contracting & Product Manager guidelines.
- Communicate and gather supplier information to support the Product Manager.
- Occasionally help plan and design new or existing tours and itineraries.
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H&S and admin responsibilities. |
- Contact suppliers to arrange meetings and site inspections.
- Other stuff as per the Product Manager’s request and guidelines.
- Create and complete product & Hotel information databases.
- Contact, walk through and ensure H&S procedures are adhered to by our Hotel and Product partners.
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Efficiency |
- Follow approved policies and procedures
- Follow the contracting manager/ seniors’ instructions and proactive to question and learn new skills
- Ensure contract rates/information; promotional deals… are updated accurately on Sharepoint and in a timely manner
- Manage time to complete tasks carefully, thoughtfully and timely
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Personal Specification
Knowledge
- Travel industry course and/or experience within the travel industry.
- Fluency in English & Vietnamese (oral & written).
- Technology and working with software/ web applications are plus
Skills
- Good communication skills
- Excellent MS Office skills, especially Excel, Word and Powerpoint.
- Able to problem solve
- High standards of customer service
- Excellent time/priority management skills with good attention to detail
Attitude
- Ability to work independently or in a team environment.
- Adaptable and able to work with changing priorities.
- Humble, enthusiastic, supportive, and detailed.
- Passion for travel in the Vivu Journeys style.
- Start-up mentality.
Link ứng tuyển: https://people.tmgroup.vn/jobs/product-and-contracting-intern/
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